Record Keeping is Tough
A document management system (DMS) offers a multitude of benefits to organizations seeking to streamline their document-related processes. Firstly, it enhances efficiency by providing a centralized repository for storing, retrieving, and sharing documents, reducing the time and effort spent searching for critical information. With version control and access controls, it ensures document security and compliance while promoting collaboration among teams. Moreover, ecoDMS fosters a paperless environment, saving both physical space and resources, while also enabling remote access, allowing employees to work from anywhere.
Details
Facts about ecoDMS
- Digitization: Using Optical Character Recognition (OCR) ecoDMS scans and reliably extracts the written information for storage.
- Unified Business Document Control: Making documents available to authorized employees and displaying created versions in a traceable manner..
- Classification: During Digitization, the extracted information can be used to classify document automatically for future use, audits, etc
- Accuracy: With automated workflows and templates, ecoDMS reduces the risk of human error in document creation and management.
- Compliance: Compliance with industry regulations and standards is a major concern for some. ecoDMS helps maintain compliance by ensuring that all documents are up-to-date and readily available for audits and inspections.
- Collaboration: ecoDMS facilitates collaboration by allowing multiple users to access and work on documents simultaneously. This is particularly beneficial in manufacturing where teams often need to collaborate on documents such as design blueprints and production schedules.